Deadlines and forward look

This page includes information on upcoming deadlines for higher education providers.

Deadlines

On 30 July 2020 we wrote to accountable officers with information about deadlines for data returns to be signed off. A summary is included below - please see the published letter for full details.

Deadline Submission
18 August 2020 

Unistats data return

Every registered provider will need to submit information about courses that it will offer to its students. This helps prospective higher education students to make decisions about what and where to study.

This data is collected by HESA. Further information is available from HESA's website.

21 August 2020 (Cohort C)

Graduate outcomes survey data return

Every registered provider in cohort C will need to submit and check the contact details for students who have completed their studies, who will then be surveyed by HESA. For FECs initial contact details will be sourced from the ILR but will still need checking.

The graduate outcomes survey is used to understand student progression and outcomes including to inform student choice.

This data is collected by HESA. Further information is available from HESA's website.

Deadline Submission
11 September 2020

Responses to our consultation on student protection directions

The deadline to respond to our consultation on student protection directions is 2359 on 11 September 2020.

Read our proposals and respond to the consultation

Deadline Submission
27 October 2020

Annual fee limits data return

Every registered provider in the Approved (fee cap) category intending to charge fees above the basic fee level will need to submit information on the maximum fees that it wishes to charge ‘qualifying persons’ in connection with each ‘qualifying course’ provided in 2021-22.

The data is used to fulfil the duty in section 11 of HERA.

A provider whose fees will be wholly unchanged from those charged in 2020-21 will be able to make a null return confirming this to be the case.

This data is collected by the OfS. 

30 October 2020

Interim financial data collection

Every registered provider (excluding further education and sixth form colleges) with a financial year end on or after 1 April 2020, will need to submit:

  • some data from its unaudited/forecast financial position at the end of its financial year that ends in 2020
  • some financial forecast data for the financial year that ends in 2021.

The financial position will include excerpts from the income and expenditure statement, balance sheet and cashflow statement at the end of a provider’s financial year ending in 2020, as well as details of financial commitments.

The financial forecast will include an income and expenditure statement, balance sheet and cashflow statement.

The unaudited financial position and financial forecast must be provided in a condensed format of the usual financial return prescribed by the OfS, in the bespoke template to be supplied in due course on the OfS portal.

Technical instructions will be supplied in due course.

The data collection should be approved and signed off by the accountable officer, but does not need to be approved by the governing body.

This data is collected by the OfS. Providers with a financial year end before 1 April 2020 do not need to complete this return, and the OfS will instead rely on their annual financial return.

Deadline Submission
4 November 2020

Staff record data return

All registered providers in the Approved (fee cap) category (excluding further education and sixth form colleges) will need to submit demographic and contract information for staff it employs and its governors.

The data is primarily required by UK Research and Innovation (UKRI) and the Department for Education, to understand the makeup of the academic and research workforce.

This data is collected by HESA. Further information is available from HESA's website

6 November 2020

Student record data return

Every registered provider (excluding further education colleges and sixth form colleges) will need to submit details of individual students and the courses they are studying.

The data collected underpin the OfS’s regulatory approach including metrics used to monitor condition B3 (student outcomes).

This data is collected by HESA. Further information is available from HESA's website.

10 November 2020

Medical and dental students survey

All registered providers with a medical or dental school will need to submit data relating to the intake of medical and dental students. Only providers with a medical or dental school will be asked to submit this return; a nil return will not be required from other providers. 

The data is used to monitor medical and dental recruitment targets. 

This data is collected by the OfS. Guidance on submission requirements will be published on the OfS website in the autumn.

11 November 2020

Aggregate offshore record data return

All registered providers (excluding further education and sixth form colleges) will need to submit information about the number of students studying overseas who are either registered with it or studying towards its awards.

The data is used to understand the nature and extent of providers’ offshore activity and to monitor compliance with quality and standards conditions.

This data is collected by HESA. Further information is available from HESA's website.

16 November 2020

Student Alternative record data return

Every registered provider (excluding further education colleges and sixth form colleges) will need to submit details of individual students and the courses they are studying.

The data collected underpin the OfS’s regulatory approach including metrics used to monitor condition B3 (student outcomes).

This data is collected by HESA. Further information is available from HESA's website.

20 November 2020 (Cohort D)

Graduate outcomes survey data return

Every registered provider in cohort D will need to submit and check the contact details for students who have completed their studies, who will then be surveyed by HESA. For FECs initial contact details will be sourced from the ILR but will still need checking.

The graduate outcomes survey is used to understand student progression and outcomes including to inform student choice.

This data is collected by HESA. Further information is available from HESA's website.

Late November 2020

National Student Survey (NSS)

Every registered provider will need to submit contact details for students who are on the target list.

NSS data is used to inform student choice, as part of the Teaching Excellence and Student Outcomes Framework, and to monitor compliance with quality and standards conditions.

The data will be collected by contractors working on behalf of the OfS and other stakeholders. Further information is available on The Student Survey website. 

Deadline Submission
Late January 2021

Higher Education – Business and Community Interaction survey

Every registered provider in the Approved (fee cap) category (excluding further education and sixth form colleges) will need to submit details of the volume and direction of interactions between the provider, business and the wider community.

The data is used by UKRI to allocate Higher Education Innovation Fund funding and to generate metrics for the Knowledge Exchange Framework.

This data is collected by HESA. Further information is available from HESA's website.

Deadline Submission
2 February 2021

Higher Education Early Statistics survey

Every registered provider in the Approved (fee cap) category will need to submit data on the number of higher education students studying in the 2020-21 academic year.

The data is used to inform funding allocations.

This data is collected by the OfS. Updated guidance on submission requirements will be published on the OfS website in the autumn.

February 2021

Formula teaching capital monitoring

Every provider in the Approved (fee cap) category that received a formula teaching capital allocation in financial year 2019-20 will need to submit a short report providing assurance over how the funding has been spent.

This is used to provide assurance that the funding has been used for the purposes given, and evidence of the impact of the capital grant at individual providers.

This data is collected by the OfS. Further information will be published in autumn 2020.

Deadline Submission
Aligned with ESFA deadline

Individual Learner Record (ILR) data return

Every registered further education college and sixth form college will need to submit details of individual students and the courses they are studying.

The data collected underpin the OfS’s regulatory approach including metrics used to monitor condition B3 (student outcomes).

This data is collected by ESFA. Further information is available from GOV.UK.

Within 30 days of submitting audited financial statements and no later than 31 March 2021

TRAC return

Every provider in the Approved (fee cap) category that submitted a TRAC return in 2018-19 will need to submit a TRAC return that has been reviewed and approved as set out in guidance.

The data is used to understand the application of costs across activity, including cross subsidies in higher education. They are also used by UKRI and other public funders.

This data is collected by the OfS. 

Within seven calendar months of a provider’s financial year end (exact dates will be issued to providers)

Annual financial return

Every registered provider (excluding further education colleges and sixth form colleges) will need to submit financial data consistent with its latest audited financial statements, forecast financial and student number data, and other relevant contextual information, including signed, audited financial statements. A provider will need to submit the management letter from its external auditor.

The data collected is used to monitor the financial viability and sustainability of providers, in particular in considering compliance with Condition D (financial viability and sustainability).

This data is collected by the OfS. 

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Last updated 30 July 2020
30 July 2020
Deadlines updated following a letter to accountable officers
17 July 2020
Deadline to respond to our consultation on student protection directions added
14 July 2020
Removed a deadline that had passed
19 June 2020
Deadlines published following a letter to accountable officers
27 May 2020
Deadline for our consultation on the integrity and stability of the higher education sector in England removed
07 May 2020
Deadline for our consultation on the integrity and stability of the higher education sector in England added
30 April 2020
All information removed except holding notice.
24 April 2020
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17 April 2020
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27 March 2020
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26 March 2020
Update on the Transparency return 2020 deadlines
23 March 2020
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16 March 2020
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11 March 2020
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09 March 2020
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31 January 2020
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06 January 2020
Publications forward look to June 2020
19 December 2019
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12 December 2019
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04 December 2019
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29 November 2019
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25 November 2019
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22 November 2019
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